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Sign up for Europodfriends 2024!
Dec. 6th, 2023 09:44 am![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
sylvaineIt's that time of the year again! \o/
After careful deliberation we’ve decided to keep to our usual schedule and meet in Berlin on the weekend of 11th - 14th October, 2024! We know this isn’t the ideal date for everyone so we may still look to change this in future years.
One important difference to previous years: this time we have booked the place for three nights (Friday, Saturday, Sunday) rather than just two. This means a higher cost, but it also means we will definitely be able to stay later on Sunday and won't possibly have to leave by 10am. It also means that you'll be able to use both Sunday and Monday for return travel, which might make it a little easier to find good options!
For those who have been before, we’ve already booked the same place we usually do, but the upstairs apartment this time, which has the same amount of beds but does have better communal space options. We’ve also been looking into larger places that would offer us more space, but this is tricky as there are not many big apartments available within our usual budget range, so we will have to see what is possible after sign ups. If you happen to know of any alternative accommodation options, please do let the mods know! (And it doesn't necessarily need to be in Berlin, either! As long as it's decently reachable with public transport, it's worth looking into!)
As in previous years, the meetup won’t have a flat attendance fee. We calculate the contributions based on your means, so don’t worry about not being able to afford it! And if you need extra funds to be able to attend (for travel expenses, for instance), don’t hesitate to let us know - we budget in such a way that it’s possible for europodfriends to fund your journey as well. It’s important to us to facilitate everyone’s attendance to the best of our ability.
Food & drink - in 2023 we covered 2 meals plus groceries for breakfasts and snacks for everyone out of the epf budget. We would like to be able to do that again, but that depends on how much people are able to contribute and how much costs go up between now and the meet.
And, most importantly, here’s the survey you need to fill out if you want to join us! The survey will close on 31st January 2024.
---------------
For those who’ve never been to an in-person EPF meetup, or who would like a little refresher, here’s roughly what we did the last times and what we’ll likely be doing next year as well:
Friday is mostly for everyone arriving, greeting each other, hanging out, and making name badges. Very ambitious people might already be podficcing that evening, but since not everyone may have arrived yet, we don’t schedule anything specific for that day.
Saturday morning there’s a meeting where everyone introduces themselves “formally” with names and pronouns. This is also when we do pitch ‘n’ pod - in short, everyone who wants to gets a few minutes to talk about a fandom and a fic in that fandom they want to podfic at the meetup, and afterwards everyone can sign up to the podfics they want to be a part of and the recording gets going. Saturday evening might be another scheduled event organised by attendees - in past years we’ve had a video call with Podfication, a game of “Guess That Voice” or Podficcers Against Humanity, and watch parties, for example - but that part is up to y’all: if you want to organise something, get in touch so we can figure out the scheduling and planning!
Sunday morning we’ve usually done a big, fun multivoice with everyone participating, and that would certainly be fun to do again - 2018 we did Earth Is Space Australia (and Chuck Norris Isn’t A Man With A Beard. He’s A Beard With A Man), 2019 we did I Has a Sweet Potato, and 2023 we did SMOF and What’s in the Dark. After that, people start leaving as their travel plans call for.
Throughout the three days, there’s a lot of podficcing happening at all hours of day and night - the EPF collections on AO3 should give you some idea!
---------------
Like in the past few years, we will mostly be updating you via email, but we’ll also try to crosspost to Dreamwidth, Twitter, tumblr, Pillowfort, and Mastodon, life and time permitting. If you want to make sure to stay up to date, comment here, contact us via DMs on any of the usual social medias, Discord, or email us at europodfriends at gmail to be added to the mailing list!
After careful deliberation we’ve decided to keep to our usual schedule and meet in Berlin on the weekend of 11th - 14th October, 2024! We know this isn’t the ideal date for everyone so we may still look to change this in future years.
One important difference to previous years: this time we have booked the place for three nights (Friday, Saturday, Sunday) rather than just two. This means a higher cost, but it also means we will definitely be able to stay later on Sunday and won't possibly have to leave by 10am. It also means that you'll be able to use both Sunday and Monday for return travel, which might make it a little easier to find good options!
For those who have been before, we’ve already booked the same place we usually do, but the upstairs apartment this time, which has the same amount of beds but does have better communal space options. We’ve also been looking into larger places that would offer us more space, but this is tricky as there are not many big apartments available within our usual budget range, so we will have to see what is possible after sign ups. If you happen to know of any alternative accommodation options, please do let the mods know! (And it doesn't necessarily need to be in Berlin, either! As long as it's decently reachable with public transport, it's worth looking into!)
As in previous years, the meetup won’t have a flat attendance fee. We calculate the contributions based on your means, so don’t worry about not being able to afford it! And if you need extra funds to be able to attend (for travel expenses, for instance), don’t hesitate to let us know - we budget in such a way that it’s possible for europodfriends to fund your journey as well. It’s important to us to facilitate everyone’s attendance to the best of our ability.
Food & drink - in 2023 we covered 2 meals plus groceries for breakfasts and snacks for everyone out of the epf budget. We would like to be able to do that again, but that depends on how much people are able to contribute and how much costs go up between now and the meet.
And, most importantly, here’s the survey you need to fill out if you want to join us! The survey will close on 31st January 2024.
---------------
For those who’ve never been to an in-person EPF meetup, or who would like a little refresher, here’s roughly what we did the last times and what we’ll likely be doing next year as well:
Friday is mostly for everyone arriving, greeting each other, hanging out, and making name badges. Very ambitious people might already be podficcing that evening, but since not everyone may have arrived yet, we don’t schedule anything specific for that day.
Saturday morning there’s a meeting where everyone introduces themselves “formally” with names and pronouns. This is also when we do pitch ‘n’ pod - in short, everyone who wants to gets a few minutes to talk about a fandom and a fic in that fandom they want to podfic at the meetup, and afterwards everyone can sign up to the podfics they want to be a part of and the recording gets going. Saturday evening might be another scheduled event organised by attendees - in past years we’ve had a video call with Podfication, a game of “Guess That Voice” or Podficcers Against Humanity, and watch parties, for example - but that part is up to y’all: if you want to organise something, get in touch so we can figure out the scheduling and planning!
Sunday morning we’ve usually done a big, fun multivoice with everyone participating, and that would certainly be fun to do again - 2018 we did Earth Is Space Australia (and Chuck Norris Isn’t A Man With A Beard. He’s A Beard With A Man), 2019 we did I Has a Sweet Potato, and 2023 we did SMOF and What’s in the Dark. After that, people start leaving as their travel plans call for.
Throughout the three days, there’s a lot of podficcing happening at all hours of day and night - the EPF collections on AO3 should give you some idea!
---------------
Like in the past few years, we will mostly be updating you via email, but we’ll also try to crosspost to Dreamwidth, Twitter, tumblr, Pillowfort, and Mastodon, life and time permitting. If you want to make sure to stay up to date, comment here, contact us via DMs on any of the usual social medias, Discord, or email us at europodfriends at gmail to be added to the mailing list!
